APV Solar Inc. dba Solar Permit Specialists (“SPS”)
Version: 2026.04.30
1. Agreement & Acceptance
These Terms & Conditions (“Agreement”) govern all services provided by SPS.
By submitting a project, creating an account, communicating with SPS, or making payment, the client (“Client”) agrees to be legally bound by this Agreement.
Electronic acceptance, including form submissions and payments, shall have the same legal effect as a signed contract.
2. Definitions
Client: Any individual or entity submitting work or requesting services
Project: Any job, request, or submission made to SPS
Services: Permitting, design, coordination, and related work performed by SPS
Jurisdiction: Any AHJ (Authority Having Jurisdiction), utility, or governing body
3. Responsibility for Submissions
Client is fully responsible for all submissions made under their account, including those submitted by employees, subcontractors, or representatives.
Any person submitting work under the Client’s name, email domain, or project shall be presumed to have authority to bind the Client.
Unauthorized submissions do not relieve the Client of financial responsibility.
4. Scope of Services
SPS provides permitting-related services, which may include:
Plan drafting and design
Permit application preparation and submission
Jurisdiction coordination
Correction responses
Placards and labeling
Courier services
SPS does not control jurisdiction timelines, approvals, or requirements.
5. Fees, Estimates & Payment Terms
5.1 Payment Structure
50% of SPS service fee required to initiate work
100% of estimated permit/jurisdiction fees collected upfront
5.2 Estimates
All fees are estimates only and are not binding.
Client agrees to pay actual costs incurred, including:
Jurisdictional fee changes
Additional engineering or revisions
Scope changes
5.3 Final Billing
Upon completion, SPS will invoice for:
Remaining service fees
Actual third-party costs
Payment terms are Net 15 unless otherwise specified.
5.4 Late Payments
Late payments are subject to:
10% late fee
Conversion to COD or prepayment for future work
Credit card payments are subject to a 3.2% processing fee.
6. Non-Payment & Collections
If payment is not received, SPS may:
Suspend or cancel work immediately
Withhold deliverables
Cancel or withdraw permit submissions
Refer the account to collections
Initiate lien or bond claims
Client agrees to pay all costs of recovery, including:
Attorney’s fees
Collection fees
Administrative time
A minimum administrative recovery fee of $250 applies to legal or bond actions.
7. Refund Policy
7.1 Service Deposits
Deposits are non-refundable once work has commenced.
7.2 Permit Fees
Permit fees are estimates for third-party costs
Fees already submitted are non-refundable
Unused funds may be refunded minus incurred costs
7.3 Cancellation
Refund requests must be submitted within 90 days of cancellation.
8. Project Suspension & Abandonment
SPS may suspend work immediately if:
Payment is overdue
Required information is missing
Client is unresponsive
If Client is inactive for 30 days, SPS may:
Mark the project abandoned
Invoice for completed work
Cancel permits or applications
9. Changes, Revisions & Corrections
9.1 Standard Corrections
SPS will respond to typical jurisdiction corrections as part of normal workflow.
9.2 Billable Changes
Additional charges may apply for:
Equipment changes
Layout modifications
Scope changes
Client-requested redesigns
New jurisdiction requirements beyond original scope
Corrections due to Client errors are billable.
10. Client Responsibilities
Client is responsible for:
Accuracy of all submitted information
Compliance with local codes, HOA rules, and site conditions
Timely communication and approvals
SPS is not liable for issues caused by inaccurate or incomplete information.
11. No Guarantee of Approval or Timing
SPS does not guarantee:
Permit approval
Review outcomes
Project timelines
Jurisdiction delays, rejections, or additional requirements are not grounds for refund or non-payment.
12. Ownership & Use of Deliverables
All deliverables become the property of the Client only after full payment is received.
Until payment is complete:
Client may not use, submit, or distribute deliverables
Unauthorized use constitutes breach of contract and may result in legal action.
SPS retains ownership of all internal systems, templates, and tools.
13. Chargebacks & Payment Disputes
Client agrees not to initiate chargebacks without first contacting SPS.
By making payment, Client acknowledges:
Charges are authorized
Services are custom and non-reversible
Unauthorized chargebacks may result in:
$100 administrative fee
Immediate account suspension
Legal recovery action
14. Communication & Verification Rights
SPS may contact third parties, including property owners or customers, to verify project authorization or payment status.
Client waives claims of interference or confidentiality breach for such actions.
15. Limitation of Liability
To the fullest extent permitted by law:
SPS’s total liability shall not exceed the total amount paid by the Client for the specific project.
SPS shall not be liable for:
Lost profits
Project delays
Business interruption
Indirect or consequential damages
16. Indemnification
Client agrees to indemnify and hold harmless SPS from all claims, damages, or liabilities arising from:
Client-provided data or errors
Unauthorized use of deliverables
Code violations or jurisdiction issues
Actions of Client or third parties
17. Force Majeure
SPS is not liable for delays caused by events beyond its control, including:
Natural disasters
Utility outages
Government actions
Public health events
18. Insurance
SPS maintains general liability insurance. Proof is available upon reasonable request.
19. Marketing Use
SPS may use anonymized project materials for marketing or portfolio purposes unless prohibited in writing.
20. Governing Law & Venue
This Agreement is governed by the laws of the State of California.
All disputes shall be resolved in the county where SPS is headquartered.
21. Entire Agreement
This Agreement represents the entire understanding between SPS and Client.
No verbal or external agreements shall modify these terms unless in writing and signed by both parties.
22. Updates to Terms
SPS may update these Terms at any time.
Continued use of services constitutes acceptance of updated Terms.
