Terms of Service

Terms of Service

Version: V1.2   |
Effective Date: 04/30/2026

APV Solar Inc. dba Solar Permit Specialists (“SPS”)

Version: 2026.04.30

1. Agreement & Acceptance

These Terms & Conditions (“Agreement”) govern all services provided by SPS.

By submitting a project, creating an account, communicating with SPS, or making payment, the client (“Client”) agrees to be legally bound by this Agreement.

Electronic acceptance, including form submissions and payments, shall have the same legal effect as a signed contract.

2. Definitions

Client: Any individual or entity submitting work or requesting services

Project: Any job, request, or submission made to SPS

Services: Permitting, design, coordination, and related work performed by SPS

Jurisdiction: Any AHJ (Authority Having Jurisdiction), utility, or governing body

3. Responsibility for Submissions

Client is fully responsible for all submissions made under their account, including those submitted by employees, subcontractors, or representatives.

Any person submitting work under the Client’s name, email domain, or project shall be presumed to have authority to bind the Client.

Unauthorized submissions do not relieve the Client of financial responsibility.

4. Scope of Services

SPS provides permitting-related services, which may include:

Plan drafting and design

Permit application preparation and submission

Jurisdiction coordination

Correction responses

Placards and labeling

Courier services

SPS does not control jurisdiction timelines, approvals, or requirements.

5. Fees, Estimates & Payment Terms

5.1 Payment Structure

50% of SPS service fee required to initiate work

100% of estimated permit/jurisdiction fees collected upfront

5.2 Estimates

All fees are estimates only and are not binding.

Client agrees to pay actual costs incurred, including:

Jurisdictional fee changes

Additional engineering or revisions

Scope changes

5.3 Final Billing

Upon completion, SPS will invoice for:

Remaining service fees

Actual third-party costs

Payment terms are Net 15 unless otherwise specified.

5.4 Late Payments

Late payments are subject to:

10% late fee

Conversion to COD or prepayment for future work

Credit card payments may include up to 5% processing fees.

6. Non-Payment & Collections

If payment is not received, SPS may:

Suspend or cancel work immediately

Withhold deliverables

Cancel or withdraw permit submissions

Refer the account to collections

Initiate lien or bond claims

Client agrees to pay all costs of recovery, including:

Attorney’s fees

Collection fees

Administrative time

A minimum administrative recovery fee of $250 applies to legal or bond actions.

7. Refund Policy

7.1 Service Deposits

Deposits are non-refundable once work has commenced.

7.2 Permit Fees

Permit fees are estimates for third-party costs

Fees already submitted are non-refundable

Unused funds may be refunded minus incurred costs

7.3 Cancellation

Refund requests must be submitted within 90 days of cancellation.

8. Project Suspension & Abandonment

SPS may suspend work immediately if:

Payment is overdue

Required information is missing

Client is unresponsive

If Client is inactive for 30 days, SPS may:

Mark the project abandoned

Invoice for completed work

Cancel permits or applications

9. Changes, Revisions & Corrections

9.1 Standard Corrections

SPS will respond to typical jurisdiction corrections as part of normal workflow.

9.2 Billable Changes

Additional charges may apply for:

Equipment changes

Layout modifications

Scope changes

Client-requested redesigns

New jurisdiction requirements beyond original scope

Corrections due to Client errors are billable.

10. Client Responsibilities

Client is responsible for:

Accuracy of all submitted information

Compliance with local codes, HOA rules, and site conditions

Timely communication and approvals

SPS is not liable for issues caused by inaccurate or incomplete information.

11. No Guarantee of Approval or Timing

SPS does not guarantee:

Permit approval

Review outcomes

Project timelines

Jurisdiction delays, rejections, or additional requirements are not grounds for refund or non-payment.

12. Ownership & Use of Deliverables

All deliverables become the property of the Client only after full payment is received.

Until payment is complete:

Client may not use, submit, or distribute deliverables

Unauthorized use constitutes breach of contract and may result in legal action.

SPS retains ownership of all internal systems, templates, and tools.

13. Chargebacks & Payment Disputes

Client agrees not to initiate chargebacks without first contacting SPS.

By making payment, Client acknowledges:

Charges are authorized

Services are custom and non-reversible

Unauthorized chargebacks may result in:

$100 administrative fee

Immediate account suspension

Legal recovery action

14. Communication & Verification Rights

SPS may contact third parties, including property owners or customers, to verify project authorization or payment status.

Client waives claims of interference or confidentiality breach for such actions.

15. Limitation of Liability

To the fullest extent permitted by law:

SPS’s total liability shall not exceed the total amount paid by the Client for the specific project.

SPS shall not be liable for:

Lost profits

Project delays

Business interruption

Indirect or consequential damages

16. Indemnification

Client agrees to indemnify and hold harmless SPS from all claims, damages, or liabilities arising from:

Client-provided data or errors

Unauthorized use of deliverables

Code violations or jurisdiction issues

Actions of Client or third parties

17. Force Majeure

SPS is not liable for delays caused by events beyond its control, including:

Natural disasters

Utility outages

Government actions

Public health events

18. Insurance

SPS maintains general liability insurance. Proof is available upon reasonable request.

19. Marketing Use

SPS may use anonymized project materials for marketing or portfolio purposes unless prohibited in writing.

20. Governing Law & Venue

This Agreement is governed by the laws of the State of California.

All disputes shall be resolved in the county where SPS is headquartered.

21. Entire Agreement

This Agreement represents the entire understanding between SPS and Client.

No verbal or external agreements shall modify these terms unless in writing and signed by both parties.

22. Updates to Terms

SPS may update these Terms at any time.

Continued use of services constitutes acceptance of updated Terms.